General Information about the PSN Program includes definitions, acronyms, abbreviations, purpose of funds, program goals, amount available, eligibility, length of funding, project materials, project submission, reporting requirements, application requirements, review, and scoring requests for reconsideration, timeline, mandatory project director and financial officer training, indirect costs, accountability and transparency, how to register on SAM.gov, submitted materials, basic ZOOMGRANTS application steps, and project application tips.
Purpose of the funds
Project Safe Neighborhoods (PSN) is designed to create and foster safer neighborhoods through a sustained reduction in violent crime, including, but not limited to, addressing criminal gangs and the felonious possession and use of firearms. The program's effectiveness depends upon the ongoing coordination, cooperation, and partnerships of local, state, tribal, and federal law enforcement agencies--and the communities they serve--engaged in a unified approach led by the U.S. Attorney (USA) in all 94 districts.
Targeted Enforcement Areas
The Colorado PSN Task Force intends to allocate funds within the four Targeted Enforcement Areas (TEA), outlined as follows: 1). Denver Metro area; 2). Colorado Springs; 3). Northern Colorado including the cities of Fort Collins, Greeley, and Loveland; and 4). Pueblo to provide services directly relevant to targeted law enforcement intervention aligned with the PSN strategy and for providing prevention and re-entry services, particularly those using concrete interventions to prevent people at risk of committing violence from actually becoming violent and to help people convicted of violent crimes successfully re-enter society rather than relapsing into criminal behavior, including through various services such as job training, transportation, and housing assistance.
Goals for Colorado's PSN Program
- Enhance the capability of task forces within Target Enforcement Areas to identify and
prosecute individuals perpetrating the most violent acts.
- Enhance prevention resources and community engagement efforts in Target
A total of $323,224 is anticipated for subgrants (dependent upon funding availability). Successful Fiscal Year (FY) 2021 - 2022 PSN Grant Program applicants will be provided awards that fall within one or more of the two following purpose areas:
Category 1 is for focused and strategic enforcement by law enforcement agencies*, of which 30% must be dedicated to gang/violent crime task forces – specifically on the investigation and prosecution of criminal and/or transnational organizations that are engaged in high levels of violent crime, firearms offenses, human trafficking, and drug trafficking
Category 2 is for violent crime prevention resources and community engagement efforts.
See application instructions for more specific information.
Project applications that fall within one or more of the Category 1 and Category 2 purpose areas (see above) will be accepted from law enforcement agencies* and from other organizations providing relevant services in Colorado within the four TEAs outlined as follows:
- Denver Metro area
- Colorado Springs
- Northern Colorado (including the cities of Fort Collins, Greeley, and Loveland)
- Southern Colorado (including the city of Pueblo).
NOTE: A law enforcement agency serving as the fiscal agent for a Multi-Jurisdictional Task Force (MJTF) can apply both as an individual agency and then also as the fiscal agent of a MJTF.
Length of Funding
Award start dates will be October 1, 2023.
Applicants may apply for up to 24 months of funding, although it is anticipated that some will not require the full 24 months to fully expend their grant awards and complete their projects.
Project Submission Deadline - May 22, 2023
Project applications must be submitted online (ZoomGrants) on or before MONDAY, MAY 22, 2023.
PROJECT APPLICATIONS MUST BE SUBMITTED ONLINE.
Failure to submit a complete project application may result in denial of funding.
The Division of Criminal Justice (DCJ) requires quarterly reports that document how the grant funds were utilized, including data and other relevant information on performance metrics in DCJ’s online grants management system.
In addition to DCJ reports, the Bureau of Justice Assistance (BJA) has established mandatory performance measures which must be submitted by the 15th day following each calendar quarter using BJA’s on-line Performance Management Tool or PMT. These performance measures can be found on the BJA website.
All quarterly reports are due by the 15th day following each calendar quarter and must be submitted online using the grants management system.
DCJ maintains the right to withhold payments if reporting requirements are not met in a timely manner.
Application Requirements, Review, and Scoring
Reviews will be conducted by the PSN Board, members of which will not be eligible to apply for funding. Criteria for scoring to be used
by the PSN Board will be based upon Colorado’s PSN Program purpose areas/goals, and using the criteria listed below. Only those projects denied funding are eligible for reconsideration. If a project is denied funding, a letter describing the reasons for the denial of funding and information on how to request reconsideration (if eligible for reconsideration) of the PSN Board’s decision will be sent to the applicant.
- Applicant meets eligibility requirements.
- Application addresses one or both of the PSN Board’s goals and fits within one or both of the Category 1 and 2 purpose areas.
- The applicant clearly identifies and justifies the problem and the need to address it through use of current and local data/information related to the PSN Board’s goals.
- The applicant clearly described their proposed PSN violence reduction strategy, their specific plan to implement the strategy, and linked their proposed PSN violence reduction strategy to the specified problem description.
- Goals and Objectives are logical, sensible, clearly written, and directly tied to the project.
- Goals are written as broad statements that convey a project's overall intent to change, reduce, or eliminate the problem described.
- Objectives as written are specific, measurable, achievable, relevant, and time-bound.
- Objectives and Outcomes are realistic and able to be accomplished in the timeframes described.
- Applicant describes how the data as described in the Goals & Objectives section will be collected and used to monitor the project and to adjust to maximize success. Applicant describes how the data will be collected for the BJA performance measures.
- Budget items and budget narratives are detailed, reasonable, allowable, specifically defined, justified, and the applicant demonstrates how those costs were determined. No concerns of supplanting have been identified.
Requests for Reconsideration
If a project application is denied funding, a letter describing the reasons for the denial of funding and information on how to request reconsideration (if eligible for reconsideration) of the PSN Board decision will be sent to the applicant. Disqualification for failing to meet the minimum requirements is not subject to reconsideration. Applications that are denied funding may submit an appeal within five (5) business days of notification. The reconsideration process will be outlined in the notification letters sent to applicants via the grants management system informing them of the initial
Prior to Applying: Applicants are highly encouraged to view the Instructional Webinar on ZOOMGRANTS prior to applying.
April 17, 2023: Announcement and application available via ZOOMGRANTS
May 22, 2023: Project Application Deadline
June 9, 2023 (approximate date): Project applications available online to the PSN Board Members
June 23, 2023 (approximate date): Project application review by PSN Board
June 30, 2023 (approximate date): Requests for Reconsideration Deadline via on-line process for projects recommended at funding 50% or less of requested amount
July 7, 2023 (approximate date): Reconsideration Meeting
July 10, 2023 (approximate date): Notification to appellants of final funding recommendations
July 24, 2023 (approximate date): Notification of funding recommendations via ZOOMGRANTS
August, 2023 – September, 2023: Grant Agreements available to grantees
October 1, 2023 – September 30, 2025: Project Duration
15th day following each calendar quarter: Submit quarterly reports via ZOOMGRANTS
Accounting and Transparency
Unique Entity ID (UEI)
All potential grant applicants who plan to apply for federal funding from the Colorado Division of Criminal Justice or any other agency must make sure that their agency has registered with SAM and has an Unique Entity Identifier (UEI). These are required as part of the implementation of the Federal Funding Accountability and Transparency Act of 2006 (Transparency Act).
A UEI is a unique number that identifies an organization and helps track the distribution of grant money. Verify whether your agency is currently registered in SAM. If your organization is currently registered in SAM.gov with either an active or inactive registration, you have already been assigned a UEI. Your UEI is viewable on your entity’s registration record in SAM.gov.
If your agency is not currently registered or inactive in SAM you will not have an UEI assigned yet and must begin this process now due to the time required for completion.
Grant awards without a current registration in SAM and an UEI will have a Special Condition placed on award documents to complete this requirement within 30 days of the start of the grant award period. It is imperative that this timeframe is met per reporting requirements under the Transparency Act.
Register with SAM
To register with SAM:
- Go to www.sam.gov
- Click on Create an Account
- Choose Individual account
- Provide the requested information and submit
- Receive the email from “notifications” and click through the sam.gov link to validate your Account
- Log in at sam.gov with the username and password you created
SAM will send notifications to the registered user via email 60, 30, and 15 days prior to the expiration of the Entity registration. To update or renew your Entity records(s) in SAM you will need to create a SAM User Account.
A Full Users Guide as well as Quick Users Guides are available at www.sam.gov, which you may want to review prior to registering with SAM.
NOTE: IF YOU HAVE NOT REGISTERED WITH SAM AND DO NOT HAVE A UEI, YOU WILL NOT BE ABLE TO SUBMIT YOUR PROJECT APPLICATION ONLINE.
All material submitted regarding the application for PSN funds becomes the property of the State of Colorado and is subject to the terms of Colorado Revised Statutes 24-72-201 through 24-72-206, Public Open Records.
The State of Colorado has the right to use any or all information/material presented in reply to the Announcement, subject to limitations for proprietary or confidential information.
Disqualification or denial of the application does not eliminate this right.
Any restrictions on the use or inspection of material contained within the proposal shall be clearly stated in the proposal itself. The contents of the application will become contractual obligations if the project is funded.
DCJ reserves the right to reject any and all applications, to waive informalities and minor irregularities in the applications received and to accept any portion of the application for funding, if deemed to be in the best interest of the State of Colorado and PSN to do so.
DCJ reserves the option of holding for future consideration those applications with merit that were not funded. Any future consideration is dependent on the availability of federal funds.
Project Application Tips
- Registration with SAM and an UEI (assigned through your SAM registration) is required to submit your Project Application on-line.
- Eliminate jargon wherever possible; define or do not use acronyms.
- Make sure there is a thread that ties the project application together from the problem statement through the project activities to the goals and objectives and the budget, the elements should all be related, flow, and make sense.
- Organize goals and objectives. Make sure goals are broad and objectives are specific, measurable, achievable, relevant and time-bound (S.M.A.R.T.).
- Use only whole dollar amounts in your budget and be sure to have the financial person who will be working on the project with you look over and verify your proposed budget.
- Justify and explain all budget items and calculations in the budget narrative Example: price per unit x number of units = total price.
- Demonstrate how the costs were determined.
- Double-check the budget descriptions to make sure that they contain a sufficient level of detail and all figures add correctly.
Definitions, Acronyms, & Abbreviations
Applicant Agency: The agency which is applying for the PSN funds.
BJA: The Bureau of Justice Assistance, the federal agency located in the Department of Justice (DOJ) that administers the Project Safe Neighborhoods Grant Program.
CGIC: Crime Gun Intelligence Centers
DCJ: Division of Criminal Justice - One of six divisions within the Colorado Department of Public Safety.
Grant Agreement (GA): Issued to approved projects. This document details the budget and other special considerations necessary for the disbursement of funds to grantees. Along with the project application and any supporting documents, it is the contract between DCJ and the applicant agency.
Implementing Agency: The agency that is responsible for the actual implementation of the project, and may be the same as the applicant agency, a component of it, or another agency entirely. For example, the applicant agency is the county, but the sheriff’s office is the implementing agency, or if the city is the applicant agency but a non-profit organization is the implementing agency.
Indirect Costs: Indirect costs are costs of an organization that are not readily assignable to a particular project, but are necessary to the operation of the organization and the performance of the project. Examples of costs usually treated as indirect include those incurred for facility operation and maintenance, depreciation, and administrative salaries.
Legal Entity: The legal entity is the parent agency for the applicant, such as the City of Lakewood if the applicant is the Lakewood Police Department or the Colorado Department of Human Services if the applicant is the Division of Child Welfare. At times the applicant agency and legal entity will be one and the same.
OAJJA: Office of Adult and Juvenile Justice Assistance. The office within DCJ that administers the PSN and OJJDP grants.
PSN: Project Safe Neighborhoods
Signature Authority: The individual authorized to enter into binding commitments on behalf of the applicant agency. For local units of govt., this will normally be a city manager, mayor, district attorney, and/or the chair of the county commission. At the state level, this individual will be a department or division head.
SAM: The System for Award Management (SAM) is combining federal procurement systems and the Catalog of Federal Domestic Assistance into one new system. This will streamline processes, eliminate the need to enter the same data multiple times and consolidate hosting to make the process of doing business with the government more efficient.
TEA: Targeted Enforcement Areas (TEA): 1). Denver Metro area; 2). Colorado Springs; 3). Northern Colorado including the cities of Fort Collins, Greeley, and Loveland; and 4). Pueblo.
UEI: The Unique Entity Identifier (UEI), is the official name of the “new, non-proprietary identifier” assigned by the System for Award Management (SAM.gov) as the primary means of entity identification for Federal awards government-wide to help track the distribution of grant money. If your organization is currently registered in SAM.gov with either an active or inactive registration, you have already been assigned a UEI. Your UEI is viewable on your entity’s registration record in SAM.gov.
ZOOMGRANTS: The Grant Management System in which projects are submitted and grants are administered.