DPI General Information

Delinquency Prevention and Young Offenders Intervention (DPI) Pilot Grant Program is designed to award grants to eligible recipients for collaborative projects to reduce violence, crime, and delinquency among youth.

The Colorado general assembly determined that a strategy to enhance delinquency prevention efforts and provide early intervention responses to those who have entered or are at risk of entering the juvenile justice system is necessary to prevent youth delinquency, reduce the impact on victims of youth crimes, and ensure that all young people in Colorado have an equal opportunity to prosper.  Therefore, the Delinquency Prevention and Young Offender Intervention Pilot Grant Program was established.  

Resource: HB22-1003

The JJDP Council is a Governor-appointed council that sets funding priorities, reviews applications and makes funding recommendations. The council is composed of thirty-three Governor-appointed members, representing various agencies and private citizens around Colorado. The council encourages innovative projects that are community-based, collaborative, and address identified needs in a community or the state.

• The proposed project is likely to positively impact the Colorado JJDP Council’s Goal: To support implementation of sustainable programs or to provide resources that prevent or reduce or address crime, delinquency, and recidivism, or improve outcomes for those affected by crime; using innovative, multidisciplinary, evidence-based, best, or promising practices.
• The proposed project will solve critical problems within a state or local agency, or agencies, and/or within a community. 
• The project shows a high probability of improving the functioning of a juvenile and/or criminal justice agency, or agencies, and/or juvenile/criminal justice systems either at the local or state level. 

A total of $2.1 million each year for two years, totaling $4.2 million.

Units of government at the municipal, county, or city and county, and any agency that has experience working with children and youth crime prevention or intervention programs, an American Indian Tribe; or a nonprofit organization may apply to the Office of Adult and Juvenile Justice Assistance, Division of Criminal Justice, for a DPI grant. The DPI grant program strongly encourages coordinated efforts with multiple community-based partners.  This may include a local Collaborative Management Program described in section 24-1.9-102, and a local Juvenile Services Planning Committee created pursuant to section 19-2.5-302.

Grants are typically awarded for up to a twelve (12) month period, with the period ending on June 30, 2023, the end of the state fiscal year (SFY).

This is a two-year funded pilot grant program with the second year ending on June 30, 2024.

Find grant announcement, project applications, and instructions on the online ZOOMGRANTS application system.

Questions?

For questions regarding ZOOMGRANTS, contact Gillian Trickett.  

For questions other than technical ZOOMGRANTS issues, contact Kelly Abbott at 720-357-4962 or 303-239-5717.

Project applications must be submitted online (ZOOMGRANTS) on or before FRIDAY, SEPTEMBER 2, 2022.  

PROJECT APPLICATIONS MUST BE SUBMITTED ONLINE.  

Failure to submit a complete project application may result in denial of funding. 

Complete a separate application for each distinct project. You will have the ability to attach your organizational chart, and priority letter (if submitting multiple applications) and letters of support as applicable.  

The Division of Criminal Justice (DCJ) requires quarterly reports that document the project’s progress towards meeting its goals and objectives, and its expenditures under the approved budget.  

Reporting Deadline

All quarterly reports are due by the 15th day following each calendar quarter and must be submitted online using the grants management system.

DCJ maintains the right to withhold payments if reporting requirements are not met in a timely manner.  

You must apply and submit your application on-line.  Each section is limited by a set number of characters.  We highly recommend applicants read all the Application Instructions.

Letters of priority are required, see Multiple Projects.

Letters of priority are required when an agency is submitting multiple projects which must be submitted in ZOOMGRANTS under attachments.

Letter must include rank order and why the agency has ranked projects in that order.

These are mandatory.
 

If you wish to submit letter(s) of support which speak to the collaborative relationship between your project and other agency(s)/organization(s), these can be submitted in ZOOMGRANTS under the Documents Tab.  

These are not mandatory.

Reviews will be conducted by the JJDP Council. If a project application is denied funding, a letter describing the reasons for the denial of funding. 

Specifics on scoring will be posted soon.

Prior to Applying: Applicants are highly encouraged to view the Instructional Webinar on ZOOMGRANTS prior to applying.

July 25, 2022: Announcement and application available via ZOOMGRANTS

September 2, 2022: Project Application Deadline (SUBMIT ONLINE)

September 12, 2022: Project applications available online to JJDP Council Members

October 17-19, 2022: Project application review.  Reserve these dates. Project Directors may be scheduled for a 10-minute presentation.

October 21, 2022: Notification of initial funding recommendations via ZOOMGRANTS

December 2022: Grant Agreements (GA) available to grantees

December 1, 2022 to June 30, 2023: Project Duration

Mandatory Project Director/Financial Officer Training: A series of webinars will be posted on line.  It is expected that all Project Directors and Financial Officers will participate in the webinars.

15th day following each calendar quarter:  Submit quarterly reports  via ZOOMGRANTS 

Grant recipients may only use up to seven and one-half percent of the grant award for administrative, staffing, and other start-up expenses necessary to implement a project supported with a grant award.

A grant recipient shall not use grant money to share or facilitate the sharing of any personally identifiable information about a youth without the consent of the youth or the youth’s parent or guardian.  

A grant recipient may use grant money to share aggregated, non-identifying information concerning juveniles.
 

If the mandated performance reporting data required by DCJ is not provided during project implementation in a timely manner, it can result in the cancellation of the grant and DCJ may request a refund of federal funds expended during the period of non-compliance.

Non-compliance can also adversely affect eligibility for future state funding under this program. 

Match is not a requirement for this funding, the JJDP Council encourages applicants to show a commitment from either local governments or other funding committed by partner agencies for this project to support sustainability.

Indirect costs are costs of an organization that are not readily assignable to a particular project, but are necessary to the operation of the organization and the performance of the project. Examples of costs usually treated as indirect include those incurred for facility operation and maintenance, depreciation, and administrative salaries.

If the applicant has a federally approved indirect cost rate, that is the rate that should be used. If the applicant does not have an approved rate, one can be requested by contacting the applicant’s Federal Cognizant Agency. 

If the applicant has never received a federal negotiated indirect cost rate, and is not required to have a federal negotiated indirect cost rate, they are eligible to request the "de minimis" rate which is 10% of the Modified Total Direct Costs (MTDC).

What is the Modified Total Direct Cost, or MTDC? 

• This base includes all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and subawards up to the first $25,000 of each subaward (regardless of the period of performance of the subawards under the award).
• MTDC excludes equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $25,000. Other items may only be excluded when necessary to avoid a serious inequity in the distribution of indirect costs, and with the approval of the cognizant agency (OJP).

All potential grant applicants who plan to apply for federal funding from the Colorado Division of Criminal Justice or any other agency must make sure that their agency has registered with SAM and has an UEI. These are required as part of the implementation of the Federal Funding Accountability and Transparency Act of 2006 (Transparency Act) that went into effect January 1, 2009.

An UEI is a unique number that identifies an organization and helps track the distribution of grant money.  Verify whether your agency is currently registered in SAM.  If your agency is not currently registered in SAM you will not have an UEI assigned yet and must begin this process now due to the time required for completion. If your organization is currently registered in SAM.gov with either an active or inactive registration, you have already been assigned an UEI. Your UEI is viewable on your entity’s registration record in SAM.gov. If your SAM registration is inactive, you should begin the process to renew your registration now due to the time required for completion.

Grant awards without a current registration in SAM and an UEI will have a Special Condition placed on award documents to complete this requirement within 30 days of the start of the grant award period.  It is imperative that this timeframe is met per reporting requirements under the Transparency Act.
 

To register with SAM:

• Go to www.sam.gov
• Click on Create an Account
• Choose Individual account
• Provide the requested information and submit
• Receive the email from “notifications” and click through the sam.gov link to validate your Account
• Log in at sam.gov with the username and password you created

SAM will send notifications to the registered user via email 60, 30, and 15 days prior to the expiration of the Entity registration. To update or renew your Entity records(s) in SAM you will need to create a SAM User Account.

A Full Users Guide as well as Quick Users Guides are available at www.sam.gov, which you may want to review prior to registering with SAM.  

NOTE:  IF YOU HAVE NOT REGISTERED WITH SAM AND DO NOT HAVE AN UEI, YOU WILL NOT BE ABLE TO SUBMIT YOUR PROJECT APPLICATION ONLINE.

DPI funds are issued for the State of Colorado by the Department of Public Safety, Division of Criminal Justice (DCJ), under its grant-making authority, CRS 24-33.5-503 and the Omnibus Anti-Drug Abuse Act of 1988 (42 U.S.C. 3701, et seq., as amended).

DCJ reserves the right to reject any and all applications, to waive informalities and minor irregularities in the applications received and to accept any portion of the application for funding, if deemed to be in the best interest of the State of Colorado to do so.

DCJ reserves the option of holding for future consideration those applications with merit that were not funded. Any future consideration is dependent on the availability of federal funds.

If your organization is a government agency or private business and receives an award of $25,000 or more, but less than $500,000, and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to complete Section B of the Certification Form 30 and return it to the OAJJA/DCJ who will submit to the OCR. 

If your organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report (formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days of grant start date.

For assistance in developing a Utilization Report, please consult the OCR's website.

In addition, your organization has to complete Section C of the Certification Form 30 and return it to the OAJJA/DCJ who will submit to the OCR.

To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at 202-307-0690, by TTY at 202-307-2027, or by e-mail.

If there is a significant change in the orientation, organization, goals and/or target population, a continuation project/application may be viewed as a new project application. It is the responsibility of the applicant to present the justification in writing along with the application.

Financial obligations of the State payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted and otherwise made available. In the event funds are not appropriated, any resulting contract (Grant Award) will become null and void, without penalty to the State of Colorado.

All material submitted regarding application for DPI funds becomes the property of the State of Colorado and is subject to the terms of Colorado Revised Statutes 24-72-201 through 24-72-206, Public Open Records. The State of Colorado has the right to use any or all information/material presented in reply to the Announcement, subject to limitations for proprietary or confidential information. Disqualification or denial of the application does not eliminate this right. Any restrictions on the use or inspection of material contained within the proposal shall be clearly stated in the proposal itself. The contents of the application will become contractual obligations if the project is funded.

DCJ reserves the right to reject any and all applications, to waive informalities and minor irregularities in the applications received and to accept any portion of the application for funding, if deemed to be in the best interest of the State of Colorado to do so.

DCJ reserves the option of holding for future consideration those applications with merit that were not funded. Any future consideration is dependent on the availability of federal funds.

There are specific instructions regarding ZOOMGRANTS that you should read prior to beginning your application:

• Grants Guidances and Resources
• Module 101 Grant Administration and Set-Up

• Registration with SAM and an UEI (assigned through your SAM registration) is required to submit your Project Application on-line. 
• Eliminate jargon wherever possible; define or do not use acronyms.
• Make sure there is a thread that ties the project application together from the problem statement through the project activities to the goals and objectives and the budget, the elements should all be related, flow, and make sense.
• Organize goals and objectives. Make sure goals are broad and objectives are specific, measurable, achievable, relevant and time-bound (S.M.A.R.T.).
• Use only whole dollar amounts in your budget and be sure to have the financial person who will be working on the project with you look over and verify your proposed budget.
• Justify and explain all budget items and calculations in the budget narrative Example: price per unit x number of units = total price.
• Demonstrate how the costs were determined. 
• Double-check the budget descriptions to make sure that they contain a sufficient level of detail and all figures add correctly.