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ORS: Data Submission-Jail Data

ORS: Data Submission Home

Statute: 24-33.5-518, C.R.S. [see also, H.B. 2019-1297 and H.B. 2021-1211]
Reporting: County Jails

The Office of Research and Statistics (ORS), pursuant to 24-33.5-518, C.R.S., collects data from county jails regarding facility and inmate statistics and restrictive housing. Links are provided below to report Jail Population Data and to report Restrictive Housing Data. The related legislative bills and due dates for reporting are provided below. Documentation on these two data collection requirements can be found in Jail Data Collection: Documentation (pdf). If a jail fails to submit a report within thirty days of the due date, the Executive Director of the Colorado Department of Public Safety is mandated to notify the jail that they are not in compliance (17-26-118(4)(c), C.R.S.).

The dashboard displaying these data can be found under, ORS: Dashboard-Jails & Corrections: Jail Data Dashboard.

To submit materials related to JAIL BOND COMPLIANCE, please see: ORS: Data Submission-Jail Bond Compliance.

Data Submission

Any questions about these two reporting requirements or accessing the Laserfiche system may be sent to: cdps_dcj_hb1297@state.co.us

JAIL: POPULATION DATA. A data submission portal (Laserfiche) is provided to submit jail facility and inmate statistics. Request access to the Laserfiche system by completing the form at the following link: https://portal.laserfiche.com/t5150/forms/LFRequest_General. Please allow 1 to 2 business days for our team to process your Access Request. You can expect an email from Laserfiche Cloud to verify your email address and setup your password during that time.

After you have received access credentials, click on the button to log in and submit your jail facility and inmate information (opens in a new tab):

SUBMIT JAIL POPULATION DATA
(https://app.laserfiche.com/forms/JailCapacity_v2)

 

JAIL: RESTRICTIVE HOUSING DATA. A spreadsheet is provided that serves as the template to report the mandated Restrictive Housing items for jails with bed counts over 400. Click on this button to download the spreadsheet template:

RESTRICTIVE HOUSING TEMPLATE

  1. Please name your Restrictive Housing submission file: 
    RH-County-Quarter-Year.xlsx (for example: RH-Arapahoe-Q1-2024.xlsx)
  2. Email the completed spreadsheet to: cdps_dcj_hb1297@state.co.us
     
Background and Due Dates

The Jail Data Collection mandates in 24-33.5-118, C.R.S., and/or 17-26-118, C.R.S., were derived from the following bills:

JAIL POPULATION DATA: House Bill 2019-1297 (enacted May 31, 2019) and Senate Bill 2022-196 (enacted October 1, 2022), require county jails to collect information regarding their facility and inmates and to report this information to the Division of Criminal Justice (DCJ) on a quarterly basis. These mandates require data be reported for Snapshot, Prior Quarter, and Prior 365 Days reporting periods as defined in Jail Data Definitions. 

RESTRICTIVE HOUSING DATA: House Bill 2021-1211 requires jails with bed counts over 400 to report on their use of restrictive housing and inmate characteristics to the Division of Criminal Justice (DCJ) on a quarterly basis. This mandate requires data be reported for the Prior Quarter reporting period only as defined in Jail Data Definitions. 

The three reporting periods and data types within each period are described in Jail Data Definitions. Submissions of Jail Population and Restrictive Housing data are due the third Friday of the first month of each quarter (January, April, July, and October).

Reporting QuarterDue DateReporting Period:
Snapshot Data		Reporting Period:
Prior Quarter Data		Reporting Period:
Prior 365 Days Data
2024 Q1Jan. 19, 2024Jan. 1, 2024Oct. 1, 2023 - Dec. 31, 2023Jan. 1, 2023 - Dec. 31, 2023
Q2Apr. 19, 2024Apr. 1, 2024Jan. 1, 2024 - Mar. 31, 2024Apr. 1, 2023 - Mar. 31, 2024
Q3Jul. 19, 2024Jul. 1, 2024Apr. 1, 2024 - Jun. 30, 2024Jul. 1, 2023 - Jun. 30, 2024
Q4Oct. 18, 2024Oct. 1, 2024Jul. 1, 2024 - Sep. 30, 2024Oct. 1, 2023 - Sep. 30, 2024
2025 Q1Jan. 17, 2025Jan. 1, 2025Oct. 1, 2024 - Dec. 31, 2024Jan. 1, 2024 - Dec. 31, 2024
Q2Apr. 18, 2025Apr. 1, 2025Jan. 1, 2025 - Mar. 31, 2025Apr. 1, 2024 - Mar. 31, 2025

 

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