| Statute: 24-33.5-518, C.R.S. [see also, H.B. 2019-1297 and H.B. 2021-1211] Reporting: County Jails |
The Office of Research and Statistics (ORS), pursuant to 24-33.5-518, C.R.S., collects data from county jails regarding facility and inmate statistics and restrictive housing. Links are provided below to report Jail Population Data and to report Restrictive Housing Data. The related legislative bills and due dates for reporting are provided below. Documentation on these two data collection requirements can be found in Jail Data Collection: Documentation (pdf). If a jail fails to submit a report within thirty days of the due date, the Executive Director of the Colorado Department of Public Safety is mandated to notify the jail that they are not in compliance (17-26-118(4)(c), C.R.S.).
The dashboard displaying these data can be found under, ORS: Dashboard-Jails & Corrections: Jail Data Dashboard.
To submit materials related to JAIL BOND COMPLIANCE, please see: ORS: Data Submission-Jail Bond Compliance.
Data Submission
Any questions about these two reporting requirements or accessing the Laserfiche system may be sent to: cdps_dcj_hb1297@state.co.us
JAIL: POPULATION DATA. A data submission portal (Laserfiche) is provided to submit jail facility and inmate statistics. Request access to the Laserfiche system by completing the form at the following link: https://portal.laserfiche.com/t5150/forms/LFRequest_General. Please allow 1 to 2 business days for our team to process your Access Request. You can expect an email from Laserfiche Cloud to verify your email address and setup your password during that time.
After you have received access credentials, click on the button to log in and submit your jail facility and inmate information (opens in a new tab):
SUBMIT JAIL POPULATION DATA
(https://app.laserfiche.com/forms/JailCapacity_v2)
JAIL: RESTRICTIVE HOUSING DATA. A spreadsheet is provided that serves as the template to report the mandated Restrictive Housing items for jails with bed counts over 400. Click on this button to download the spreadsheet template:
- Please name your Restrictive Housing submission file:
RH-County-Quarter-Year.xlsx (for example: RH-Arapahoe-Q1-2024.xlsx) - Email the completed spreadsheet to: cdps_dcj_hb1297@state.co.us
- Background and Due Dates
The Jail Data Collection mandates in 24-33.5-118, C.R.S., and/or 17-26-118, C.R.S., were derived from the following bills:
JAIL POPULATION DATA: House Bill 2019-1297 (enacted May 31, 2019) and Senate Bill 2022-196 (enacted October 1, 2022), require county jails to collect information regarding their facility and inmates and to report this information to the Division of Criminal Justice (DCJ) on a quarterly basis. These mandates require data be reported for Snapshot, Prior Quarter, and Prior 365 Days reporting periods as defined in Jail Data Definitions.
RESTRICTIVE HOUSING DATA: House Bill 2021-1211 requires jails with bed counts over 400 to report on their use of restrictive housing and inmate characteristics to the Division of Criminal Justice (DCJ) on a quarterly basis. This mandate requires data be reported for the Prior Quarter reporting period only as defined in Jail Data Definitions.
The three reporting periods and data types within each period are described in Jail Data Definitions. Submissions of Jail Population and Restrictive Housing data are due the third Friday of the first month of each quarter (January, April, July, and October).
Reporting Quarter Due Date Reporting Period:
Snapshot DataReporting Period:
Prior Quarter DataReporting Period:
Prior 365 Days Data2024 Q1 Jan. 19, 2024 Jan. 1, 2024 Oct. 1, 2023 - Dec. 31, 2023 Jan. 1, 2023 - Dec. 31, 2023 Q2 Apr. 19, 2024 Apr. 1, 2024 Jan. 1, 2024 - Mar. 31, 2024 Apr. 1, 2023 - Mar. 31, 2024 Q3 Jul. 19, 2024 Jul. 1, 2024 Apr. 1, 2024 - Jun. 30, 2024 Jul. 1, 2023 - Jun. 30, 2024 Q4 Oct. 18, 2024 Oct. 1, 2024 Jul. 1, 2024 - Sep. 30, 2024 Oct. 1, 2023 - Sep. 30, 2024 2025 Q1 Jan. 17, 2025 Jan. 1, 2025 Oct. 1, 2024 - Dec. 31, 2024 Jan. 1, 2024 - Dec. 31, 2024 Q2 Apr. 18, 2025 Apr. 1, 2025 Jan. 1, 2025 - Mar. 31, 2025 Apr. 1, 2024 - Mar. 31, 2025