CPCI Grant Program FAQs


We are trying to identify which budget items will fall under the 25% budget limit. What items are considered start-up costs?

Start-up costs are funds you need prior to the grant start date.

You listed the following expenses.

  • FTE coverage is built into the needs of this evidence-based system.
    • FTE of the technical assistance provider at 0.2 FTE and the local team leader at about 0.375 FTE
    • We anticipate this expense to total approximately $45,000 - $55,000 over 18 months until the system is established at which time the sustained expense would be covered with other funding sources
  • Contract with an organization that provides evaluation, assessment, and technical assistance services built into this system initial with the sustained expense covered under other funding sources

All the expenses you have listed if they happen between your project start and end date are allowable costs for the grant project.

If you did need access to funds prior to your start date we would ask for a state waiver on your behalf to accommodate the request. A reminder you cannot go over the 10% for indirect costs regardless of a federal-approved indirect-cost rate (IDC).

What is the typical award amount expected to be?

This is a new program so unfortunately, we do not have past information for a typical award.

How do I find my project application if I don’t complete it all at the same time?

When you log into ZOOMGRANTS (ZG), click on My Account Home. Any incomplete applications will appear under the Incomplete tab. If the application deadline has passed the incomplete applications will move the to the Archived tab.

What do I do if I get the message that I exceeded the maximum length for a question? 

If there is a character limit it will appear with each question. As you type, a box indicates how many characters are remaining. There may be a slight discrepancy in character counts upon saving the answer. Carriage Returns count as two (2) characters when SAVED, but count as one (1) characters when TYPING/EDITING. The final characters count may be off by 1 character for each carriage return. You may need to shorten your answer if your initial answer uses the maximum character limit.

How do I submit more than one application for my agency?

A ZG account is linked to an individual within an agency, and not the agency as a whole. If your agency has distinct and separate projects with different project directors each project director should have his/her own account. (Unless the agency decides to have a singular generic account owner that provides project director access to each application on a case by case basis). 

  • If your agency has multiple ZG accounts, each account may submit one or more applications.
  • If a single ZG account holder would like to submit more than one application, you may accomplish this in one of two ways:
    1. Apply Again – creates a new blank application
      • Login 
      • Click Apply Again to create a new Application.
    2. Duplicate Application – copies an application within the same Grant Program and allows you to edit it. 
      • Under My Account Home find the application you want to duplicate (it will be under either the Incomplete or Submitted tab).
      • Click Duplicate and a copy of the application will open an allow you to edit.
 Do we need to include a breakdown budget for any contractors/vendors?

Yes. A line item budget must be included in the budget narrative under the consultants/contract (professional services) category. Suggested budget format is: list personnel, supplies and operating, travel, equipment, and contracted services or professional services. The budget should include only those items for which you are requesting funding.

Does the system allow for review by our Appointing Authority?

Prior to application submission by the division, all applications must be reviewed and approved by our Authorizing Authority so that s/he has the opportunity to evaluate projects to determine if they are in keeping with our mission and goals and do not violate laws or regulations.  Is that possible in the system?

Yes, you can “Print/Preview” the application prior to submission. This can be found on the top right corner of the individual application. You may save to PDF and/or print it.

In ZoomGrants, one person can not hold two roles. For small organizations, one person can hold more than one role, how do small organizations respond?

The CEO can be listed as a project director and the Executive Director would be other role.

Do the character limits in the sections include the spaces between words?

Yes. Be advised, hitting Return also uses two (2) characters.

If more than one agency within a county are collaborating, does this count as collaboration?

The project plan should include all partners and their responsibilities. Multi-disciplinary collaboration is given preference in the scoring section of the application.

Should collaborating agencies each submit an individual application?

Submit unique applications for each unique project.

Are the funds available for infrastructure and space supporting the programs we already have FTEs for?

Yes, you may apply for funding for infrastructure and space to support existing programs.

Are there restrictions on what we can use for equipment? We are hiring several support and have funds for the staff but not for infrastructure for the people we serve and we don't have funds for website upgrades.

Direct costs are for specific programs are allowed e.g. consultants.  Indirect costs (benefits all programs e.g. pens, paper) are not limited.  People to update the website would be considered personnel. 

Can funds be requested to support existing programs?

Yes, requested funds can be used to support existing programs.

Is there a suggested range for funding requests?

As this is a new grant program, there is no suggested range.

Applicants should ask for what is needed.